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Mainsaver Security Review

Opportunity:

Make sure that users have the appropriate permission levels to perform their required functions in Mainsaver and protect data integrity within the Mainsaver database.

Solution:

The Mainsaver System Administrator will maintain users, user groups, application security and other security functionality in Mainsaver.

  • 1. Personnel Module
    •  Set employee status to ‘TER’ if employee is no longer employed.
    •  Ensure that PO and PR approval limits reflect corporate policy.
  • 2. System Administration – Reports
    •  Run ‘Login ID and Groups’ to ensure that EVERY LOGIN ID IS A MEMBER of a group. If a login ID is not a member of a group it will have all permissions.
    •  Run ‘Application Security by User Group’ report to list each permission in detail.
  • 3. System Administration – Users Employee Profiles
    •  Ensure that only Administrators have the ‘Administrator’ checkbox
    •  Delete login IDs no longer employed.
    •  Each login should be related to an employee record.
  • 4. System Administration – Application Security
    •  Remove Main Menu options on the General Category
    •  Turn off ‘Add on the Fly’ permission as this will let users add new fields into drop down lists such as cost centers and accounts.
    •  Remove all Work Request functionality if work requests are not used to remove the menu buttons.
    •  Remove Global Query capabilities on General Category.
    •  Check each security module for new features that may have been added at the last Mainsaver upgrade.
  • 5. System Administration – Column Configuration and Security
    •  Allows administrator to make fields invisible or write protected on data entry/edit forms.
  • 6. System Administration – Application Switches
    •  Review defaults and switches such as ‘Allow to Edit a Closed WO’.

Benefit:

Data will be protected and in the case of a financial audit, Mainsaver permissions will reflect the business rules of the organization.


Only Administrators should have the checkbox


Indicates users not in any group

Mainsaver offered a variety of CMMS solutions that matched the way our business works. They provided customizable solutions and integration options that effectively manage our maintenance requirements and save us quite a bit of money in the process.